Page Loader
  • Electronic Data Interchange (EDI) for CHEP customers

    eBusiness Solutions from CHEP - a faster, more secure way to work

    EDI is a standard format for exchanging commerce data electronically. It allows the exchange of business documents between companies in a standardised format to:

    • Increase efficiency
    • Reduce administrative burden
    • Improve data accuracy

    CHEP offers customers a fully automated EDI system.

    Requirements for Reporting Movement Data

  • What to Capture

    Only outbound movements of CHEP equipment need to be captured, this includes shipments to other organisations (Retailers, co-packers, etc) as well as intra-company movements between locations.

    How to Capture

    An effective method of capturing movement data is the ability to associate the correct CHEP equipment quantities in your Warehouse Management System (WMS) or Enterprise Resource Planning (ERP) system at an order level.

    We suggest adding a line item to the bill of materials, for the CHEP equipment, or utilising a platform type.

    An essential part of the capturing movement data is tying it to a shipment reference.  This can be a Bill of Lading (BOL), Sales Order, Delivery Number, etc. and should have a 1 to 1 relationship with your customer's Purchase Order Number.  Note: If this is not the case please advise the CHEP implementation Analyst.

    When to Report

    Reporting CHEP movements on a daily basis or at least once a week has proven to be most effective.  This allows CHEP and our customer to resolve any issues in a timely manner.

    Note: Any adjustments to previously reported movements will need to be made thru your CHEP Sales Representative or via Portfolio+Plus (CHEP's customer portal).

    What to Report

    There are 7 pieces of data that must be sent in order to successfully process movements into CHEP's backend systems.

    1. Shipment Date (Date of Dispatch - DOD)
    2. Sender Location ID
    3. Receiver Location ID (with full address)*
    4. Equipment Quantity
    5. Equipment Type (CHEP Equipment Code)
    6. Shipment Reference (BOL, Sales Order, etc)
    7. Customer's Purchase Order Number

    *Full address for receiving locations facilitates error resolution if the Location ID is not setup in the CHEP processing system.

    Location Master Data

    Customers are able to use either their own internal codes for locations or the CHEP assigned codes. CHEP assigned codes will be provided during the implementation process.

    You will need to inform CHEP if you will be sending your own internal codes for yours and/or your customer's locations or CHEP's 10-digit Global Location Identifiers - GLID's. Regardless of which location ID codes will be transmitted to CHEP, a CHEPMatch is performed as part of the initial setup.

    A CHEPMatch is the process in which the customer provides a listing of their Customer Ship-To locations with full address information. This data is processed by CHEP Data Quality Services (DQS) producing a report of the customer locations matched to the assigned CHEP GLID. This report is used to load the CHEP GLIDs into the customer's system or for CHEP to load the customer locations (GLN, DUNS+4, or Own Codes) into a translation table.

    Data Communication Types

    CHEP offers four methods of sending / receiving data:

    • AS2 (EDI over the Internet)
    • VAN (Interconnects are supported)
    • FTP
    • OFTP

    Electronic Data Exchange Formats

    Format

    Type

    Explanation

    X12 EDI

    EDIFACT

     

     

    Proprietary

    Ship Notice Manifest TS (856)

    Handing and Movement

    Message (HANMOV)

    Inventory Report (INVRPT)

    CHEP Global Format (CGF)

    Report movement transactions

    X12 EDI

    EDIFACT

    Proprietary

    Purchase Order TS (850)

    Purchase Order (ORDERS)

    Customer Order File (COF)

    Ordering CHEP Equipment

    X12 EDI

    EDIFACT

    Purchase Order

    Acknowledgement TS (855)

    Purchase Order Response

    (ORDRSP)

    Status throughout the fulfilment process

    X12 EDI

    EFIFACT

    Invoice TS (810)

    Invoice (INVOIC)

    CHEP weekly or monthly invoice

    X12 EDI

    Organisation Relationships TS

    (816)

    Location Data

    Proprietary

    Global Transaction Listing (GTL)

    Movement transaction during the invoice period

    Getting Started

    When you are ready to start an EDI implementation with CHEP or requesting additional information, please contact your CHEP Sales Representative or use the Contact CHEP box on this page. CHEP's eBusiness Team will start working on your implementation when the request is made.